Free up (A) or get more storage (B)
A. How to free up storage
Manage files in your Google Drive storage
Your storage is shared across Google Drive, Gmail, and Google Photos. When your account reaches its storage limit, you can’t send or receive emails.
To see how much space you have left, on a computer, go to google.com/settings/storage.
How to clear space
Clear space in Google Drive, Gmail, and Google Photos to make room for new items.
To delete your Google Drive files, move them to the trash. Files in trash will be automatically deleted after 30 days. You can restore files from your trash before the 30-day time window. You can also permanently delete them to empty your trash. If you delete, restore, or permanently delete multiple files or folders at once, it might take time for you to notice the changes.
B. How to get more Google Workspace storage
Please note that some G Suite / Google workspace customers might still be able just to buy storage. Depends if you already had purchased it but Google is having these new Guidelines for all customers.
To get more storage, you can upgrade your subscription to one that includes more storage, buy more storage, or buy Google Workspace licenses for users who don’t have them yet.
Option 1: Upgrade edition (recommended)
Compare how much storage each edition offers in this storage comparison chart.
Google Workspace storage FAQ for admins
Here are common questions for admins about storage space for your organization’s files. If you’re planning to change Google Workspace editions, you want to be sure you get the storage you need.
What are Google Workspace storage and upload limits?
Google Workspace storage is shared between Google Drive, Gmail, and Google Photos. The amount of storage for each user depends on your edition:
2 GB per user
• G Suite Basic
30 GB per user
• Business Starter
30 GB per user
• Business Standard
2 TB per user added to pooled storage
• Business Plus
5 TB per user added to pooled storage
• Enterprise Essentials
1 TB per user added to pooled storage,
up to a maximum of 25 TB.
• Enterprise editions
As much as you need.*
For details, contact a Google Sales representative.
• Essentials No longer available for new customers
100 GB per user added to pooled storage,up to a maximum of 2 TB
• Essentials Starter
15 GB per user
• Business Essentials
100 GB per user added to pooled storage,
up to a maximum of 2 TB
• G Suite Business
• Education Fundamentals
• Education Standard
100 TB pooled cloud storage
Teaching and Learning Upgrade
100 TB pooled cloud storage, plus 100 GB per user added to pooled storage
100 TB pooled cloud storage, plus 20 GB per user added to pooled storage
• Google Workspace Individual
• Individual personal accounts
• Legacy free edition of G Suite
* Google Workspace provides flexible pooled storage that is shared across the organization. Enterprise plan customers have 5 TB of pooled storage per user and can request additional storage as needed by contacting Google Workspace support. For more information, see the Google Workspace Services Summary.
If you need more storage, review your storage options for non-Education Google Workspace editions or storage options for Education editions.
Learn more about the offerings in Switch Google Workspace editions.
Business editions (1-300 users)
Professional email and productivity suite for up to 300 users with 30 GB for each user
Enhanced productivity suite for up to 300 users with 2 TB storage for each user
Advanced productivity suite for up to 300 users with 5 TB storage for each user
Complete suite of productivity and collaboration apps with flexible storage and enterprise-grade security and management.
Complete productivity and collaboration with flexible storage and the most advanced security and compliance controls.
Option 2: Buy more storage
For most Google Workspace editions, you can buy Workspace Additional Storage add-on subscriptions. Each subscription adds 10 TB to your organization’s pooled storage, and you can add as many as you need. For details, see Buy more Google Workspace storage for your organization.
Note: We’ve been working with our customers to transition them to Google Workspace since it launched in 2020.
As of June 2022, the G Suite legacy storage add-ons are no longer available to purchase. If you’re a customer with this add-on, we’ll contact you when it’s time to transition your storage to a Workspace offering.
Buy more Google Workspace storage for your organization
If your organization needs more storage, as an administrator you can buy additional storage in 10 TB increments with Google Workspace Additional Storage, an add-on subscription. You can buy as much additional storage as you need – there is no limit.
- Each Google Workspace Additional Storage add-on subscription is $300 per month and adds 10 TB to your pooled storage. For Education customers, learn more about your options.
- The Google Workspace Additional Storage add-on must be purchased as an annual subscription.
- If you have Business Standard or Business Plus, it’s usually more cost effective to upgrade your subscription than to buy more storage.
- If your edition doesn’t support pooled storage, learn about other options to free up or get more storage.
- If you have users with Business Starter, Frontline edition, Cloud Identity, or other editions that don’t support pooled storage in combination with users with an Enterprise edition, the users without pooled storage can’t use storage added by the Google Workspace Additional Storage add-on. They can use only the storage included with their individual license. To get more storage for these users, upgrade those users’ licenses.
- Existing legacy storage add-on subscriptions (admin managed or user managed) should experience no interruption to service.
Option 3: Mix editions
For people who need more storage we will assign editions with more storage.
For people who dont need more storage we will leave same licenses.
Google require an annual contract and a minimum of X users on the standard plan and X on the starter. Numbers and terms constantly change.
We allow customers to mix and match storage plans: Google Workspace
Kelly Waldher, vice president for marketing at Google Workspace
“I’m not sure if there is some misinformation, but we do allow the ability to mix and match offers. I don’t know what people are telling you or what you’re hearing.
Let’s just say that there are 20 people in a small business. And if they want to put 10 people on Starter, five people on Standard and five people on Plus, they are allowed to do that. The intent is not to say, well, you have one user that is over that 30 GB and they used to be able to go to 100 GB, now they have to go to 2 terabytes. That’s not the intent.
The intent is to be able to allow the user to map to their needs and allow mixing and matching of Starter, Standard and Plus, that’s the first point.
What we don’t allow, though, is if you want to mix and match across the business and the enterprise plan – that’s where we don’t allow the mixing and matching. If you want to go to enterprise, then you need to move your organisation to enterprise.”
Contact “Zillion Consulting” sales (@) zillionconsulting.com and we will mix your licenses.
If you’re considering plans, the first thing you need to know is that not every organization is eligible for every plan. Only qualified educational organizations are eligible for plans with Education or Teaching in the title. Additionally, qualified nonprofit organizations may be eligible not only for Workspace for Nonprofits, but also for discounted Business Standard, Business Plus and Enterprise plans.
From a storage perspective, most organizations should explore plans with pooled storage. Specifically, I suggest most organizations consider either Business Standard (2TB per user) or Business Plus (5TB per user). For example, an organization that uses Business Standard with 10 active accounts would have a total storage limit of 20TB (i.e., 2TB per account x 10 accounts). Pooled storage means that any account may use storage in excess of 2TB, as long as the total storage used across all organizational accounts did not exceed the pooled limit.
Three plans—Essentials Starter (15GB), Business Starter (30GB) and Workspace for Nonprofits (30GB)—have quite limited storage. Since Google calculates storage across Drive, Gmail and Photos, in my experience most organizations need more storage than these plans offer.
Shared drives are available on plans with pooled storage, and files on shared drives count toward your organization’s pooled storage limit. A shared drive allows a set of people to access and collaborate on a set of files and folders, where those items are “owned” by the shared drive, rather than being “owned” by any individual member of the shared drive.